Site Administrator – Waterbeach – Rail
Job Description
Spencer Group are looking for an organised, proactive and enthusiastic Site Administrator to join our team, supporting the successful delivery of a large-scale construction and engineering project on a fixed-term basis, expected to last approximately 18 months.
This is an exciting opportunity for somebody with an administrative background who is looking to develop their skills and gain valuable experience within the construction and engineering industry.
Working as part of a busy and collaborative project team, the successful candidate will play an important role in ensuring the smooth running of daily site operations, providing essential administrative support and helping to maintain effective communication between site personnel, management and wider business support functions.
The role would suit an individual who enjoys working in a varied, fast-paced environment, demonstrates excellent attention to detail and takes pride in delivering a high standard of work.
Responsibilities
- Provide comprehensive administrative support to the project team, ensuring the efficient running of day-to-day site activities.
- Act as a central point of contact for administrative enquiries, supporting communication between site personnel, management and wider business departments.
- Maintain accurate and up-to-date records, ensuring information is organised, accessible and stored appropriately.
- Assist with the preparation, formatting and distribution of reports, correspondence, meeting minutes and other project documentation.
- Coordinate meetings, appointments and site-related activities, including arranging meeting rooms and preparing relevant documentation.
- Monitor and manage administrative supplies and resources, ensuring the site office is appropriately equipped.
- Support the Site Administration Manager with additional administrative duties and ad hoc tasks as required.
Requirements and Qualifications
Person Specification
- Organised and methodical – able to manage multiple tasks while maintaining a high level of accuracy.
- Proactive and adaptable – willing to take initiative and respond positively to changing project priorities.
- Collaborative and approachable – comfortable building relationships and supporting colleagues across different departments.
- Reliable and accountable – committed to completing tasks efficiently and to a high standard.
- Eager to learn and develop – enthusiastic about expanding their knowledge and gaining experience within the construction and engineering sector.
- Solution-focused – able to identify potential administrative challenges and take a practical approach to resolving them.
Qualifications
- A minimum of 3 GCSEs (or equivalent) at grades A–C / 9–4, including English and Maths.
- Previous experience within an administrative, office support or coordination role.
- Good working knowledge of Microsoft Office applications, including Word, Excel and Outlook.
- Excellent organisational and time management skills, with the ability to prioritise workloads and manage competing deadlines.
- Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels.
- High levels of accuracy and attention to detail when managing information and documentation.
- A proactive and flexible approach to work, with a willingness to take on new responsibilities and support colleagues.
- Ability to work independently, use initiative and contribute positively as part of a wider team.
- A professional, approachable and helpful manner, with a commitment to delivering high-quality administrative support.
- Ability to maintain confidentiality and handle sensitive information appropriately.